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Terms of Service

Version 1.1 · Last updated 7 October 2026

CatalogArmor is in a free, invitation-only beta. We will email you before any change to this document takes effect.

The short version

  • CatalogArmor is for music businesses: labels, managers, publishers and artists running their own careers. It is not for consumers.
  • We watch the public artist profiles you add, flag releases that are not on your approved list, and draft takedown text for you.
  • We never send anything on your behalf. You decide what to send, and you are responsible for it.
  • Only monitor artists you are, represent, or are authorised to act for.
  • The beta is free. You are only charged if you choose a paid plan, and payments run through Paddle.

This summary is for convenience. The numbered sections below are the binding terms.

Contents

  1. 1. About these Terms
  2. 2. Business use only
  3. 3. The closed beta
  4. 4. What CatalogArmor does
  5. 5. What CatalogArmor does not do
  6. 6. Your account and your team
  7. 7. Artists you monitor
  8. 8. Takedown drafts
  9. 9. Acceptable use
  10. 10. Streaming platforms and other services
  11. 11. Plans, prices and payment
  12. 12. Cancellation and refunds
  13. 13. Your data
  14. 14. Availability and changes to the Service
  15. 15. Disclaimer
  16. 16. Limitation of liability
  17. 17. Indemnity
  18. 18. Suspension and termination
  19. 19. Changes to these Terms
  20. 20. Who provides the Service
  21. 21. Governing law and disputes
  22. 22. General

1. About these Terms

These Terms of Service (“Terms”) are a contract between you and the provider of CatalogArmor identified in section 20 (“we”, “us”, the “Provider”). They cover the CatalogArmor website, dashboard, alerts and related services (the “Service”).

You accept these Terms when you tick the acceptance box at sign-up, continue with Google after being shown these Terms, or use the Service. If you accept on behalf of a company or other organisation, you confirm that you are authorised to bind it. In that case “you” means that organisation.

These Terms are general contract terms (általános szerződési feltételek, Hungarian Civil Code (“Ptk.”) 6:77. §). Clauses marked “Important clause” differ from the default rules of law or from usual contract practice. We highlight them so you can review them before accepting, as Ptk. 6:78. § requires. By accepting these Terms you expressly accept those clauses as well.

How we handle personal data is explained in our Privacy Policy.

2. Business use only

Important clause — please read

The Service is provided only to businesses and professionals, such as record labels, distributors, managers, publishers, rights administrators, and artists managing their own music careers. By creating an account you confirm that:

  • you are at least 18 years old;
  • you are using the Service for purposes within your trade, business or profession, so you are not a consumer within the meaning of Ptk. 8:1. § (1) 3. or EU consumer law; and
  • any information you give us about yourself or your organisation is accurate.

Consumer-protection rules, including the statutory right of withdrawal, therefore do not apply to your use of the Service. If you would be acting as a consumer, please do not create an account.

3. The closed beta

The Service is currently in a closed beta. During the beta:

  • access is free of charge and by invitation only;
  • we will never charge you unless you actively choose a paid plan and complete checkout;
  • features may be incomplete, may change, or may be withdrawn, and we make no commitment on availability, scan frequency or support response times;
  • we may end the beta, or your beta access, at any time. Unless you have breached these Terms, we will give you at least 14 days’ notice by email and tell you what happens to your account and data.

Feedback. If you send us ideas, suggestions or bug reports, we may use them freely and without payment to improve the Service. We will not publicly attribute feedback, quotes or case studies to you or your artists without your separate, explicit permission.

Sections 11 and 12 apply only once you buy a paid plan.

4. What CatalogArmor does

Depending on your plan, the Service lets you:

  • Monitor the public artist profiles you add on supported streaming platforms, currently Spotify, Apple Music, Deezer and YouTube. Which platforms are available depends on your plan and on continued access to each platform’s data.
  • Detect releases that appear on those profiles but are not on the catalog list you maintain (your “whitelist”).
  • Get alerts through the channels you set up: email, Discord, Telegram, Slack, SMS or WhatsApp.
  • Identify a likely distributor for a flagged release (“distributor detection”), based on public release metadata (such as UPC, ISRC, label and ℗/© lines) and our own reference data.
  • Prepare a takedown draft with the takedown wizard: a draft email or notice you can edit, plus pointers to the relevant platform or distributor reporting channels.
  • Work as a team, with seats, roles and per-artist access.

5. What CatalogArmor does not do

Important clause — please read

  1. We never send, file or submit anything on your behalf. The Service does not contact platforms, distributors, the uploader or anyone else for you. It only prepares draft text. You decide whether to use it, you can edit it, and you send it yourself from your own accounts.
  2. We do not remove content, and we cannot guarantee that a platform or distributor will review, remove or keep any release after you contact them.
  3. An alert is not a finding of wrongdoing. It is an automated signal that a release is not on your whitelist. It does not mean the release infringes anyone’s rights, is fraudulent or is unlawful, and it is not an accusation against anyone. Distributor detection is an inference and can be wrong. You must check the facts before you act.
  4. Monitoring runs at intervals, not in real time. How often a profile is checked depends on your plan, system load and platform limits. Alerts can be delayed or missed, and we do not guarantee that every unauthorised release will be detected.
  5. Nothing in the Service, including alerts, drafts and documentation, is legal advice. We are not a law firm, not an agent of any platform or distributor, and not authorised to represent you before any platform, authority or court. If you are unsure about your rights or a notice, speak to a lawyer.

6. Your account and your team

  • Keep your login details confidential and your account information up to date. We strongly recommend turning on two-factor authentication.
  • You are responsible for everything done through your account. Tell us at [email protected] without delay if you suspect unauthorised access.
  • Each login is for one named person. Seats may not be shared between people.
  • Team owners decide whom to invite, which role each member has and which artists they can access. The team owner is responsible for team members’ use of the Service and for removing members who should no longer have access.
  • Team members should be aware that the team owner and team admins can see their activity on the artists they share, including whitelist changes and alert handling.

7. Artists you monitor

Important clause — please read

You may add an artist profile only if you are that artist, you own or control rights in their catalog, or you are authorised by the artist or rights holder (for example as their label, manager, publisher, distributor or legal representative) to monitor their catalog and act on unauthorised releases. By adding an artist you confirm that this is true, and you agree to:

  • remove the artist when your authorisation ends;
  • give us reasonable evidence of your authorisation if we ask for it (we may pause monitoring of that artist until we receive it); and
  • tell us if your authorisation is disputed.

Some artist profiles can only be added after manual verification. If several customers claim the same artist, we may restrict access while we clarify. We do not decide disputes about who owns or represents a catalog. Monitoring a profile without authorisation is a serious breach of these Terms (see section 18).

8. Takedown drafts

Important clause — please read

Before the takedown wizard gives you a draft, you confirm that you are authorised to act for the artist or rights holder, that you believe in good faith that the release was not authorised, and that you will review the draft and send it yourself.

You are solely responsible for any notice, complaint, email or statement you send, whether or not you prepared it with the Service. This includes its accuracy, its recipients, and its compliance with platform policies and the law. Knowingly false or misleading notices can make you liable. For example, this can happen under 17 U.S.C. § 512(f) in the United States, or under the rules on notices under the EU Digital Services Act or national laws on defamation, personality rights and unfair competition.

Drafts are templates. Read them, correct them and complete them before you send anything.

9. Acceptable use

You must not, and must not help anyone else to:

  • monitor artists you are not authorised to monitor (see section 7);
  • send false, abusive or bad-faith notices, or use the Service to harass, intimidate or target any artist, label, distributor, competitor or other person;
  • access or try to access other customers’ accounts or data, or probe, scan or test the vulnerability of the Service without our written permission;
  • scrape the Service or access it by automated means other than through the features we provide;
  • get around plan limits, rate limits, verification steps or security measures;
  • resell, sublicense, white-label or otherwise provide the Service to third parties without our written agreement, or use it to build a competing product or database;
  • copy, modify or reverse-engineer the Service, except to the extent the law expressly allows this;
  • upload malware or anything else that could harm the Service or its users;
  • use the Service in breach of any law or of the terms of the platforms and services it connects to; or
  • suggest that you are acting for, or are endorsed by, CatalogArmor or any streaming platform when you are not.

10. Streaming platforms and other services

The Service relies on data and interfaces provided by third parties, including Spotify, Apple, Deezer, Google/YouTube and the messaging services you connect. We are not affiliated with or endorsed by any of them. They may change, limit or withdraw access at any time, and some features may then change or stop working. Your remedy in that case is set out in section 14.

YouTube. The Service uses YouTube API Services. By using the Service’s YouTube features, you agree to be bound by the YouTube Terms of Service. See also the Google Privacy Policy.

Spotify. Data from Spotify is provided by Spotify through its developer platform. In relation to the Spotify Platform, the Spotify Service and Spotify Content:

  • we make no warranties or representations on behalf of Spotify, and all implied warranties with respect to them are expressly disclaimed;
  • you must not modify them or create derivative works based on them;
  • you must not decompile, reverse-engineer, disassemble or otherwise reduce them to source code or any other human-perceivable form, to the full extent allowed by law;
  • we are responsible for our product, and Spotify and other third parties have no liability for it; and
  • Spotify is a third-party beneficiary of these Terms and of our Privacy Policy and is entitled to enforce them directly.

Messaging channels. Your use of Slack, Discord, Telegram, WhatsApp, SMS and email is also subject to those services’ own terms. You are responsible for the destinations you connect, including who can read the channel, server or workspace that receives your alerts. Only add phone numbers and addresses that you are entitled to use for alerts.

11. Plans, prices and payment

This section applies once you buy a paid plan.

  • Plans. Each plan’s scope, such as its number of artists and seats, alert channels and check priority, is as shown on our pricing page and at checkout when you buy. Add-ons are available within the caps shown there.
  • Paddle is our reseller. Our order process is conducted by our online reseller Paddle.com. Paddle.com is the Merchant of Record for all our orders. Paddle provides all customer service inquiries relating to payment and handles returns. Your purchase is also governed by the Paddle Buyer Terms. Paddle handles payment, invoicing and sales taxes. We never see your full card details.
  • Renewal. Subscriptions renew automatically for the same monthly or annual period until cancelled.
  • Price changes. We will email you at least 30 days before a new price applies to your next renewal. If you do not agree, you can cancel before that renewal.
  • Plan changes. Upgrades apply once confirmed and are charged as shown when you confirm the change. Downgrades apply from the next renewal.
  • Failed payments. If a payment fails and is not resolved after we or Paddle notify you, we may restrict paid features until it is resolved.

12. Cancellation and refunds

  • Cancelling. You can cancel at any time in your dashboard settings. Cancellation takes effect at the end of the current billing period. You keep access until then and are not charged again.
  • 14-day first-purchase refund. If you are not satisfied with your first paid subscription, email [email protected] within 14 days of that first payment and we will refund it in full.
  • Apart from this, payments are non-refundable, except where the law requires a refund or where section 14 or section 18 provides for a pro-rata refund.
  • Refunds are paid by Paddle to your original payment method, in line with Paddle’s refund policy.

13. Your data

  • Your content stays yours. You keep all rights in the information you add to the Service, such as your whitelist, notes, settings and team details (“Customer Data”). You allow us to host, copy and process Customer Data as needed to provide, secure and improve the Service.
  • Aggregated statistics. We may create and publish aggregated, de-identified statistics about the Service, for example how many unauthorised releases were detected on each platform. These statistics will not identify you, your team members or your artists.
  • Public release data. Public metadata we collect from streaming platforms, such as release titles, identifiers and label lines, is not Customer Data. We may keep it in our reference data to improve detection, within the limits of the platforms’ terms.
  • Other people’s data. If you add personal data of other people, such as a colleague’s email address or phone number for alerts, you confirm that you are entitled to share it with us and that you have told them about our Privacy Policy.
  • Export and deletion. You can ask us for an export of your data at any time. You can delete your account in your dashboard settings. What happens then is explained in the Privacy Policy.

14. Availability and changes to the Service

We work to keep the Service reliable and secure, but we do not commit to a specific availability level unless we sign a separate written service-level agreement with you. We may carry out maintenance and improve or change features.

Important clause — please read

If, during a paid period, we or a third-party platform remove or materially reduce a paid feature you rely on, and we do not provide a reasonable replacement, you may cancel. We will then refund the unused part of your prepaid fees pro rata. This refund is your only remedy for such a change.

Support is provided by email at [email protected].

15. Disclaimer

Important clause — please read

The Service is provided “as is” and “as available”. To the extent the law allows, we give no warranties or guarantees beyond those expressly set out in these Terms. In particular, we do not guarantee that the Service will detect every unauthorised release, that alerts will be timely, that third-party data or distributor detection will be accurate, or that any takedown request will succeed.

16. Limitation of liability

Important clause — please read

To the extent the law allows:

  1. we are not liable for lost profits, lost revenue (including streaming royalties), lost goodwill or reputation, lost data, or any indirect or consequential damage;
  2. we are not liable for damage caused by a release not being detected or being detected late, by decisions of platforms, distributors or other third parties, or by notices or statements you send;
  3. our total liability for all claims arising out of or in connection with the Service or these Terms is limited to the higher of (a) the fees you paid for the Service in the 12 months before the event giving rise to the claim and (b) EUR 100.

Nothing in these Terms excludes or limits liability for a breach of contract caused intentionally, for a breach that damages human life, physical integrity or health (Ptk. 6:152. §), or for any other liability that cannot be excluded or limited by law.

17. Indemnity

Important clause — please read

You will compensate us, and any successor under section 20, for third-party claims, fines, damages and reasonable costs (including reasonable legal fees) arising from:

  1. any notice, complaint, email or statement you send, including one prepared with the Service;
  2. your monitoring of an artist without authorisation, or your breach of sections 7, 8 or 9;
  3. your Customer Data; or
  4. your breach of the law or of third-party rights.

We will tell you promptly about any such claim, let you take part in the defence, and not settle it at your cost without consulting you.

18. Suspension and termination

  • By you. You can stop using the Service and delete your account at any time in your dashboard settings.
  • Immediately by us. We may suspend or terminate your account with immediate effect if you monitor artists without authorisation, send abusive or knowingly false notices, create a security risk, fail to pay after notice, or if the law requires us to.
  • With notice by us. For other material breaches, we will give you at least 7 days to fix the breach if it can be fixed. We may also discontinue the Service for everyone with at least 30 days’ notice. In that case we will refund prepaid fees for the unused period pro rata.
  • No refund is due if we terminate because of your breach.
  • When your account ends, your access stops and your data is handled as described in the Privacy Policy. Sections 5, 8, 13, 15, 16, 17, 21 and 22 continue to apply.

19. Changes to these Terms

We may update these Terms. For material changes, we will email you at least 30 days before they take effect. If you do not agree, you can cancel before the effective date and we will refund any prepaid fees for the unused period pro rata. If you keep using the Service after the effective date, the updated Terms apply. Changes required by law, or changes that only concern new features, may apply sooner. The version and date at the top of this page show which version is current.

20. Who provides the Service

Provider
The operator of CatalogArmor, a Hungarian sole trader (egyéni vállalkozó). Registration in progress — published here before paid plans launch.
Registered seat
Registration in progress — published here before paid plans launch
Registration
Registration in progress — published here before paid plans launch
Email
[email protected]

CatalogArmor is in a free, invitation-only beta. The full legal details above will be completed as soon as registration is finished, and before any paid plan is sold.

Important clause — please read

We plan to transfer the Service to a Hungarian limited liability company (Kft.) controlled by the same person who operates the Service today. By accepting these Terms you consent in advance (Ptk. 6:208. §) to the transfer of this contract to that company, on these conditions:

  1. the company takes over all of our rights and obligations under this contract;
  2. your plan, prepaid periods and refund rights carry over unchanged;
  3. we email you at least 14 days before the transfer, and you may cancel before it happens; and
  4. the Privacy Policy is updated with the new controller’s details on the day of the transfer.

From the transfer onwards, references to “we” and the “Provider” mean that company. You may not transfer this contract without our written consent.

21. Governing law and disputes

These Terms and any non-contractual obligations connected with them are governed by Hungarian law, excluding its conflict-of-laws rules and the UN Convention on Contracts for the International Sale of Goods (CISG).

If a dispute arises, please email us first. We will try to resolve it within 30 days.

Important clause — please read

Any dispute that cannot be resolved this way falls under the exclusive jurisdiction of the Hungarian court that has subject-matter competence and is competent for the Provider’s registered seat.

22. General

  • Entire agreement. These Terms, together with any order you place, are the entire agreement between you and us about the Service. Paddle’s Buyer Terms govern the purchase transaction itself.
  • Language. These Terms are in English. Any translation is for convenience only, and the English version prevails.
  • Severability. If any provision is invalid, the rest remains in force, and we will replace the invalid provision with a valid one that comes as close as possible to its purpose.
  • No waiver. If we do not enforce a right, we do not give it up.
  • Force majeure. We are not responsible for failures caused by events outside our reasonable control. These include outages or changes of third-party platforms and APIs, internet or hosting failures, and acts of public authorities.
  • Notices. We send notices to the email address on your account. You can send notices to [email protected].
  • Relationship. We are independent contractors. Apart from Spotify as described in section 10, no third party has rights under these Terms.

Questions about this document? Email [email protected].